University of Liège

Information notice concerning the processing of your personal data by PoPuPS: Portal for Diamond Open Access Scientific Journals and Proceedings

Version 1.0 of 13/01/2025

Portal for Diamond Open Access Scientific Journals and Proceedings of the Université de Liège (hereinafter, "PoPuPS") collects and processes your personal data in compliance with the provisions of the General Data Protection Regulation (EU 2016/679, hereinafter "GDPR") and the Law of July 30, 2018 on the protection of individuals with regard to the processing of personal data.

Data controller

PoPuPS is a service developed by the ULiège Library, which is part of the Université de Liège, whose head office is located at Place du 20-Août, 7, 4000 Liège. Université de Liège is a public institution with two legal personalities¹ : it acts, on the one hand, as the French Community of Belgium (of which it is a decentralized body) (0807.970.507) and, on the other hand, as a decentralized and autonomous public establishment, called "le Patrimoine de l'Université de Liège" (0325.777.171). It is duly represented by its Rector.

If you have any questions about the processing of your personal data by Université de Liège, you can contact the University's Data Protection Officer by writing to the following address: Monsieur le Délégué à la Protection des Données, Bât. B9 Cellule "GDPR", Quartier Village 3, Boulevard de Colonster 2, 4000 Liège, Belgium. You can also send an e-mail to dpo@uliege.be

Processing of data

PoPuPS processes your personal data as follows:

1. Author data management

• Data processed: First and second names of authors and editorial board members, email addresses, institutional affiliations, current positions, professional experience and identification numbers.

• Purposes: data management for authors publishing articles and editorial board members

• Legal basis: Processing is necessary for the performance of a contract to which the data subject is a party (GDPR, Article 6-1, b).

• Retention period: unlimited, because articles with a DOI cannot be removed.

• Recipients : all visitors of PoPuPS website.

Rights of the person concerned

As provided for in the GDPR (Art. 15 to 23), every data subject may, by proving their identity, exercise a series of rights:

• obtain, free of charge, a copy of the personal data concerning him/her that is processed by the Université de Liège and, where applicable, any available information on its purpose, origin and destination.

• obtain, free of charge, the rectification of any inaccurate personal data concerning him/her, as well as the completion of any incomplete data.

• obtain, subject to the conditions laid down in the regulations and free of charge, the deletion of personal data concerning him/her.

• obtain, subject to the conditions laid down by the regulations and free of charge, the limitation of the processing of personal data concerning him/her.

• to obtain, free of charge, the portability of personal data concerning him or her that he or she has provided to the Université de Liège, i.e. to receive, free of charge, the data in a commonly used structured format, provided that the processing is based on consent or on a contract and that it is carried out using automated processes.

• object, subject to the conditions laid down in the regulations and free of charge, for reasons relating to his or her situation, to the processing of personal data concerning him or her.

• withdraw, if necessary and free of charge, his or her consent to the processing of his or her personal data;

• lodge a complaint with the Data Protection Authority (https://www.autoriteprotectiondonnees.be, ).contact@apd-gba.be

Contact

If you have any questions concerning the privacy policy of PoPuPS or if you wish to exercise these rights, you may contact your file manager at popups@uliege.be or the Data Protection Officer of the Université de Liège, either by e-mail (dpo@uliege.be ), or by dated and signed letter to the following address :

Université de Liège

Mr. Data Protection Officer,

Bât. B9 Cellule "GDPR",

Quartier Village 3,

Boulevard de Colonster 2,

4000 Liège, Belgium.